Care
Keep carers’ right to work checks, permission dates and changes of site in one place, alongside rotas and leave.
Keep your sponsor licence in order while you run your team.
Zetta HR is simple HR for small UK employers with sponsor licence duties built in. Sponsored workers, right to work checks and key dates, watched for you in one place.
- Dates and changes flagged before they become problems
- Leave balances, expenses, reviews and training included
- From £19 a month, no sales call
14-day free trial. No card needed. Cancel any time.
Needs a look
Example- Permission to work ends38 days
- Right to work follow-up12 days
Evidence pack ready
Your sponsor licence should not depend on someone remembering.
A spreadsheet will not tell you a date is coming.
Permission end dates and right to work follow-ups sit in different files, and nobody gets a reminder.
Ordinary changes can matter.
A pay rise, a new site or a new job title can matter for a sponsored worker, and it is easy to find out too late.
When asked, you need dated evidence, fast.
Pulling records together from inboxes and folders at short notice is stressful and easy to get wrong.
Spot. Check. Act. Record.
Zetta HR runs the same simple loop for every sponsored worker, every day, so nothing relies on memory.
- Step 1
Spot
Dates coming up, checks due and changes that differ from what you recorded are picked up for you.
- Step 2
Check
Each prompt says what changed, which rule it relates to, and links to the official GOV.UK guidance.
- Step 3
Act
Fix the record, ask the worker to confirm, or report through your own Home Office account.
- Step 4
Record
What you did and when is kept in a dated history, ready when someone asks to see it.
Made for the small employers who sponsor most.
Care homes and home care, restaurants and cafés, and small professional teams: places where rotas change weekly and nobody has time to chase dates.
Hospitality
Shift patterns and pay change often. See when a sponsored chef’s or manager’s pay or hours differ from their Certificate.
Professional services
Small teams with one or two sponsored specialists get the same dated records and reminders, without an HR department.
One place for your people, and for your sponsor duties.
Sponsor compliance
Sponsored worker records compared with what actually happens: role, pay and location, plus worker confirmations and reminders.
Learn moreEveryday HR
People records, leave and balances, expenses, reviews, training, rotas, onboarding and recruitment, without a stack of spreadsheets.
Learn moreRight to work checks
Record each check with its method and outcome, and get a follow-up date so a time-limited check is not forgotten.
Learn moreEvidence packs
A dated record for each sponsored worker, with every access logged, ready when you need to show your working.
Learn moreAnd the everyday HR your team actually uses.
Every person gets their own dashboard: their tasks, their time off, their balance and who is away. Managers approve from the same screen.
Leave and balances
Request, approve and see days left. Weekends and bank holidays are skipped for you.
Expenses
Claims with receipts, approved by someone other than the claimant, marked paid.
Reviews and goals
Share a review, get it acknowledged, and track goals through the year.
Training
Completion and expiry dates, with a reminder 30 days before anything lapses.
Visa dates
Sponsored staff see days left and tell HR when they renew. Both get a 3-month reminder.
Guidance alerts
We watch the GOV.UK sponsor guidance every morning and tell you when it changes.
Who is away
A two-week team calendar on every dashboard. It shows who is off, never why.
Free tools
Holiday entitlement, Immigration Skills Charge, going rates and reporting deadlines.
Check before you change.
Before you alter a sponsored worker’s role, pay or workplace, Zetta HR compares the change with what you recorded on their Certificate and tells you if it is worth checking first, with a link to the official guidance.
Every prompt shows the rule it relates to, where that rule came from, and whether a qualified person has reviewed it.
Before you save
ExampleWork location differs from the Certificate
The new site is not the workplace recorded for this worker. Check the official guidance on changes before you continue.
Review guidanceSave with a note
Already sponsoring workers?
Bring your sponsored workers, Certificates and right to work checks into one place, and get reminders from day one.
Start free trialApplying for a licence?
Get your HR records, right to work checks and processes organised before you apply. For the application itself, speak to a qualified immigration adviser.
Get organised firstCould you answer yes to all five today?
A quick self-check of how organised your sponsor records are. It takes a minute and nothing is sent anywhere.
- Do you know the date each sponsored worker’s permission to work ends?
- Do you have a dated right to work check on file for every person you employ?
- Would you notice if a sponsored worker’s pay, job or workplace changed?
- Could you pull together one worker’s records in under an hour if asked?
- Is it clear who in your business reports changes, and how you record it?
0 of 5 answered
Spreadsheets were never built for this.
| What you need | Spreadsheets and inboxes | Zetta HR |
|---|---|---|
| Reminds you before a permission end date | ||
| Right to work follow-up dates tracked per person | ||
| Flags a pay, job or workplace change for a sponsored worker | ||
| Worker confirms their role and workplace in their own words | ||
| Dated evidence pack for one worker in a few clicks | ||
| Permanent record of who changed what, and when | ||
| Each person sees their own holiday balance and who is away | ||
| Visa expiry reminders to the worker and HR, three months ahead | ||
| Alert when the GOV.UK sponsor guidance changes | ||
| Leave, expenses, reviews, training, rotas and onboarding in the same place |
All of this from £19 a month. See pricing.
Built to be trusted with sensitive records.
HR files and immigration records need real care, so these are designed in from day one. Read the security overview.
Walled off by organisation
Your data is separated from every other customer by rules in the database itself.
History nobody can rewrite
Changes, exports and document access are written to an audit log no one in your organisation can edit or delete.
Rules with a paper trail
Each rule links to its official source and shows its review status and date.
Support access you can see
If our team ever opens your account to help, the reason appears in your own audit log.
What we are, and are not
Zetta HR helps you keep organised records and spot things to check. You stay in charge of your sponsor licence and report to the Home Office yourself. We do not submit anything on your behalf, we are not approved by UKVI, and we cannot guarantee compliance. For advice on your situation, speak to a qualified immigration adviser.
Questions, answered plainly.
Who is Zetta HR for?
Small UK employers, from 1 to 50 people, who want simple HR and who hold (or are applying for) a sponsor licence to employ Skilled Workers. If you do not sponsor anyone, the HR features still work well on their own.
Do you report to the Home Office for me?
No. You report through your own Home Office account, as you do today. Zetta HR keeps the dated record of what you reported and when, and reminds you of things to check.
Will it keep me compliant?
It helps you keep organised records and spot dates and changes worth checking. It cannot guarantee compliance, it is not approved by UKVI or the Home Office, and it is not legal advice. Where a decision needs judgement we say so and suggest expert review.
Where do the rules come from?
Each check is a versioned rule linked to the official GOV.UK guidance it came from, with the date retrieved and whether a qualified person has reviewed it.
What can my staff do in it?
Each person gets their own dashboard: request leave and see their holiday days left, claim expenses with receipts, read and acknowledge reviews, see their training, and see who is away in the next two weeks. Sponsored staff also see the days left on their permission to work and can tell HR when they renew.
How do you keep up with rule changes?
We check the GOV.UK sponsor guidance pages every morning. When one changes, sponsor licence holders get an in-app alert and an email with a link to the official page. We do not interpret the change for you.
What does it cost, and can I cancel?
Plans start at £19 a month for up to 5 people, with a 14-day free trial and no card needed. Cancel any time from the billing page.
Where is my data, and who can see it?
Records are held in UK and EU data centres. Each organisation's data is separated by database rules, files are private, and sensitive actions are logged. Our support team can only open your account with a recorded reason, and that access shows in your own audit log. You can export your data at any time.
Know what needs a look, before it becomes a problem.
Try Zetta HR free for 14 days. No card needed, cancel any time.